Locum tenens CRNA · 5 active state licenses · 2 years on platform
Composite personaLocum CRNA manages 5-state credential stack without missing a renewal
Zero missed renewals across 12 active credentials in 2 years. Saved ~$2,800 in late-renewal penalties + reinstatement fees vs prior workflow.
“I missed my DEA renewal in 2023 — $888 reinstatement fee, plus a 6-week scope lapse. I haven't missed one since switching.”
Background
B., 38, locum tenens CRNA practicing across Texas, Florida, California, Arizona, and Colorado. Total active credentials: 5 state RN + 5 state APRN + 5 state controlled-substance + federal DEA + NPI + ACLS/PALS/BLS + AANA membership = 12 credentials with staggered renewal cycles ranging from annual (state controlled) to every 4 years (AANA MAC).
Prior workflow
Excel spreadsheet of renewal dates. Annual review every January to update. Renewal alerts based on manual calendar reminders. Missed DEA renewal in 2023 — didn't notice the expiration email in his inbox. $888 reinstatement fee + 6-week scope lapse while he sorted out the paperwork.
Switch
Joined gasguide Standard ($39/mo). Uploaded all 12 credential PDFs. OCR auto-filled expiration dates + license numbers; he reviewed + corrected 3 minor parsing errors. Set alert preferences to 90/60/30/7-day reminders.
Result
2 years on platform. 12 credentials. 18 successful renewals. Zero misses. The alert cadence catches them when there's still time to plan: 90-day = book a CE course if MAC is the issue; 30-day = file the renewal paperwork; 7-day = panic but still safe.
Composite persona disclosure: this case study combines real user feedback (de-identified) with a representative workflow. Individuals described are composites, not specific identifiable customers. When we have permission to share named individual stories, we will label them clearly.